Good communication promotes collaboration in day-to-day business and is important when interacting with colleagues, superiors and customers. Digitization provides suitable tools for companies that rely on digital communication. Local distances can thus be overcome flexibly and free of charge. Only one question remains open: Which tool is best suited to your needs? Microsoft Teams, Zoom or would you prefer Skype? We report briefly and concisely when which tool is best.
Your needs are in the foreground
As with other software, the choice of the right tool depends on varying factors. First of all, the maximum workload as well as the availability must be checked. Equally important is the video quality, which goes hand in hand with the recording option and the joint editing of documents. When it comes to provision on the part of the company, costs and contractual obligations, as well as compliance with data protection guidelines, play a role that must be chosen carefully.
The most present tool: Skype
Skype represents the pioneer of video conferencing tools. Although the tool comes from the private sector, Skype still offers great benefits that can be transferred to the professional sector. An advantage here is the free availability of the app version, as well as the desktop function for all popular operating systems. It offers the possibility of screen and file sharing activities, which are supported by the recording function. However, a major drawback is the participant size of 50 and the time limit. However, you can turn a blind eye to this due to the excellent online support and the real-time subtitle function, which is especially helpful for international calls.
The savior in need: Zoom
Zoom offers a cloud-based approach to virtual meetings. This video conferencing tool provides an interface to the private - and professional world. Representative of one of the most widely used tools during the pandemic, Zoom's users experience a free demo version that allows participation through a link. The advantage here is the comparatively high audio and video quality, which is accompanied by a recording function. In addition, the tool offers simultaneous synchronization with the calendar of several participants and high encryption of data. However, the fees for additional features and the limited meeting duration of 40 minutes are disadvantages.
The frontrunner: Microsoft Teams
With a number of participants of up to 250, the capacity of Microsoft Teams speaks for itself. By linking other popular MS Office programs, MS Teams creates a high level of compatibility. Teams offers a free, cloud-based platform, on which, in addition to the high video quality, recordingand sharing screen activities do not bring any difficulties. However, of disadvantage is the need for an account, as well as the provision of a full version only by means of Microsoft Office 365 integration. Thus, this tool offers some hurdles for the inexperienced Microsoft user.
Sources:
The most popular video conferencing tools compared (erecruiter.net)
Zoom alternatives- the best alternatives to Zoom compared (ionos.de)
Images:
Pexels.com
